"We caught £24,000 of duplicate claims in the first quarter alone. SpendGenie paid for itself ten times over."
James Thornton
Operations Director · BluePeak Ltd
★ fraud prevention
Financial control platform
SOC 2 Type IIGDPR-compliantAES-256 encryptedEU-hosted
Trusted by 2,500+ UK finance teams
Protect every pound
your business spends.
SpendGenie is the AI-powered financial control platform UK finance leaders rely on to prevent fraud, enforce policy, and prove compliance — with real-time visibility into every penny that leaves the business.
14-day trial · No card requiredOnboarded in 30 minutesCancel any time
Protection · this month
- £2.1Mof SMB spend protected & processed
- £18,400average fraud stopped per customer / year
- 24 hrsaverage submit-to-approve time
- 100%audit-ready, every day
Live numbers across all SpendGenie customers, 30-day rolling window.
The risks you don't see
The losses you can't see are the ones that hurt most.
Without proper expense controls, finance teams operate blind to the leaks that quietly drain profitability month after month. These are the six most expensive ones — and they're already happening at most UK SMBs.
Invisible fraud, eating margin
5% of revenuelost to occupational fraud (ACFE, 2024)
Duplicate claims, inflated mileage, fake receipts, personal spend on company cards. Without intelligent monitoring, you're funding it without knowing.
Policy that gets ignored
1 in 2expense submissions break policy somewhere
If nobody enforces the rules, they become suggestions. Over time, exceptions become the new normal — and finance loses control.
Audit panic, every year
3 weeksaverage finance time lost to audit prep
When auditors arrive, missing receipts and 'I'll find it later' become leadership's problem. Without an audit trail, you're rebuilding history under pressure.
Cashflow bottlenecks
5–7 daysaverage expense approval time
Slow approvals stall reimbursements, frustrate teams, and tie up working capital. The longer expenses sit, the more your cashflow suffers.
Compliance gaps you'll regret
£17.5Mmaximum UK GDPR fine
One unsecured receipt with personal data. One mishandled employee submission. The fines start where your peace of mind ends.
Spend you only see at month-end
21 daysaverage lag between spend and visibility
By the time the monthly report lands on your desk, the money's already gone. You can't control what you can't see in real time.
Every one of these is preventable. SpendGenie was built to prevent all six.
How we protect your business
Six layers of protection. One simple platform.
Every layer is doing something specific for your business — preventing a loss, removing a risk, returning hours to your team. This is what protection looks like, in plain English.
AI fraud detection
Benefit
Suspicious expenses are flagged the moment they're submitted — before they hit approval.
Outcome for your business
You stop financial leakage at the source, not at the audit.
Tamper-proof audit trail
Benefit
Every action — submit, approve, edit, export — is logged immutably with timestamp and user.
Outcome for your business
You're audit-ready every day, not just at year-end.
Real-time spend visibility
Benefit
Live dashboards show spend by team, category, and budget — the moment it happens.
Outcome for your business
You see overspend before month-end, while there's still time to act.
Automated policy enforcement
Benefit
Every submission is checked against your rules — limits, categories, receipt requirements.
Outcome for your business
Your policy actually gets followed, without you policing it.
Smart approval workflows
Benefit
The right approver is notified the moment they're needed — with one-click decisions on mobile.
Outcome for your business
Approvals close in 24 hours, not 7 days.
Bank-grade security
Benefit
SOC 2 Type II audited. GDPR compliant. AES-256 encryption. EU-hosted by default.
Outcome for your business
Your finance data is protected to the standard banks use.
Fraud prevention
Stop fraud before it becomes a financial problem.
Every expense is scanned by AI the moment it's submitted. Duplicate receipts, suspicious patterns, policy abuse, supplier collusion — flagged in real time, before a single penny moves. Your finance team stays informed. Your business stays protected.
Duplicate receipts across employees, projects, or months
Round-number patterns that signal padded claims
Receipt amount that doesn't match the submitted figure
After-hours submissions from compromised accounts
Repeat vendor relationships flagged for review
Personal expenses paid on company cards
Mileage logs that defy the geography
Live fraud alerts
3 activehigh severity
2 min agoDuplicate receipt detected
Receipt £218.40 submitted by James T. matches one already approved for Sarah M. on 14 May. Same vendor, same hour.
medium severity
12 min agoOut-of-policy submission
£487.00 client dinner. Policy limit £250. Manager approval bypassed via direct-finance route.
low severity
1 hour agoVendor pattern anomaly
Same employee, same vendor, same amount — five consecutive Wednesdays. Worth a quick check.
Average UK SMB stops £18,400 of fraudulent spend in their first 12 months.
Audit trail & compliance
Nothing can be hidden. Everything can be proven.
Every expense, every approval, every edit, every login — recorded immutably and ready to show. When auditors ask, you have the answer. When disputes arise, you have the receipt. When HMRC comes calling, you're already prepared.
Complete traceability
Who submitted, who approved, who edited — with timestamps, IP addresses, and device fingerprints.
Tamper-proof records
Once logged, nothing can be deleted or altered. Aligned with UK financial recordkeeping requirements.
One-click audit pack
Export everything an auditor needs in 30 seconds. Save your team three weeks of preparation.
"Our HMRC audit was the easiest we've ever done. Three weeks of finance prep became 30 minutes of clicking export."
Sarah Mitchell
CFO · Acme Solutions · 11 months on SpendGenie
Audit log · last 24 hours
ImmutableExpense submitted· Sarah Mitchell · CFO
£218.40 · Pret · client lunch
Expense approved· James Thornton · Ops Director
Expense #EX-9472
Fraud rule triggered· System · automated
Duplicate receipt detected · EX-9481
Policy updated· Priya Sharma · Finance Director
Travel cap raised to £600 (was £450)
Audit pack exported· Daniel Ofori · Founder
Q1 2026 audit bundle · 247 expenses
+ 1,247 more entries · all immutable · exportable in 30 seconds
Notifications & approvals
Keep finance moving — even when your team is.
Approval bottlenecks cost you cashflow, morale, and sleep. SpendGenie's intelligent notifications mean the right person is asked at the right time — and the work doesn't stop because someone's on a train, in a meeting, or out for the day.
5–7 days24 hours
average approval cycle, after 30 days
0follow-ups
needed — auto-escalation handles it
95%
same-day expense submission rate
The right person, the right moment
Approvals route to the correct approver based on amount, category, and department — automatically.
Auto-escalation when it stalls
If a manager doesn't action within 24 hours, the request escalates to their deputy. No bottlenecks. No chasing.
Approve from anywhere
Mobile push, email, Slack, Teams — managers approve from wherever they are, in seconds.
Live status, no chasing
Submitters see where their claim is in the queue. Finance stops being the help-desk.
Smart receipt reminders
Missing-receipt nudges go to employees, not finance. Compliance improves dramatically.
Bulk approve, with controls
Routine recurring spend (rent, software subs) approves in batches — with full audit trail intact.
Security infrastructure
Built to bank-grade standards. Audited to enterprise scrutiny.
Your finance data is protected by the same controls used by tier-one financial institutions. Independently audited. Continuously monitored. Never compromised.
AES-256 encryption
Bank-grade encryption at rest and in transit. Your data is never readable in motion.
SOC 2 Type II audited
Annual third-party audit of every control. Letter of attestation on request.
GDPR compliant
EU data residency. Right to erasure honoured. Personal data never leaves jurisdiction.
Role-based access
Granular permissions. Employees see only what they need — and nothing more.
24/7 SOC monitoring
Our security team watches for anomalies around the clock. Suspicious activity is contained in minutes.
Encrypted daily backups
Disaster-resistant. Geographically separated. Your data survives anything our datacentre doesn't.
MFA enforcement
Optional or required org-wide. Stops account takeover even with stolen passwords.
EU-hosted infrastructure
All data stays within the EU. No cross-border surprises. No silent transfers.
Need our SOC 2 letter, GDPR documentation, or pen-test reports? Request the trust pack →
Trusted across the UK
The financial control UK finance leaders trust.
2,500+
UK businesses protected
£140M
spend processed in 2026
4.9/5
G2 average rating · 127 reviews
0
data breaches · ever
Finance teams from
Acme SolutionsBluePeak LtdMeridian GroupSigma StudioNorthbridge & CoQuintet Ventures
"Our HMRC audit took 30 minutes instead of three weeks. The audit pack export alone is worth the entire subscription."
Priya Sharma
Finance Director · Meridian Group
★ audit & compliance
"Real-time visibility changed how I run the business. I see overspend on Tuesday, not month-end. That's leadership."
Daniel Ofori
Founder & CEO · Sigma Studio
★ operational control
Procurement & buyer FAQ
The questions serious buyers ask.
Plain answers to the questions your finance, procurement, IT, and legal teams will all have.
How is our data protected from breaches?
All data is encrypted at rest (AES-256) and in transit (TLS 1.3). We're SOC 2 Type II audited annually, GDPR-compliant by design, and run a 24/7 security operations centre. Our infrastructure is hosted in EU-based tier-1 datacentres with continuous threat monitoring. To date, we have had zero data breaches.
What happens to our data if we leave SpendGenie?
Your data is yours. You can export your complete history — expenses, receipts, approvals, audit logs — in standard formats (CSV, Excel, PDF) at any time. On termination, we retain data for 30 days (in case you change your mind), then permanently delete it. Confirmation of deletion is provided on request.
Does SpendGenie meet UK financial recordkeeping requirements?
Yes. SpendGenie is built to comply with HMRC's record-keeping requirements for businesses: digital records retained for the statutorily-required period, tamper-proof audit trails, and full export capability. We provide compliance documentation on request for your accountants and auditors.
Can we integrate with our existing accounting system?
Yes — we have native integrations with Xero, QuickBooks, Sage, NetSuite, and FreshBooks. Approved expenses sync automatically into your general ledger with correct coding. For systems we don't natively support, we offer an API and CSV export. Custom integrations are available on Business plans.
What does your incident response process look like?
We follow a documented IR runbook with clear SLAs: incidents are detected, contained, and communicated to affected customers within hours. Quarterly incident reports are published to the trust portal. Our DPO is reachable directly for GDPR-related concerns. We can share our IR policy as part of your procurement review.
How quickly will my team actually adopt this?
Most teams reach 95%+ adoption inside 30 days. The voice capture and mobile approval workflow remove the actual reason expenses don't get submitted — friction, not laziness. We provide a structured 7-day onboarding programme with admin training, end-user comms templates, and live setup support — included in every plan.
Is there a minimum contract or commitment?
No. We offer monthly billing on all plans with the freedom to cancel any time. Annual plans receive a meaningful discount but are not required. We're confident in our product — we don't need contracts to retain customers.
What's included in the trial?
Everything. Your 14-day trial includes the full feature set of the Growth plan — fraud detection, audit trail, real-time visibility, all integrations, every workflow. No card required, no feature gating. You see exactly what you're buying.
Procurement-grade questions? Request our full security pack and SOC 2 letter →
Make the decision your future self will thank you for
Your business deserves better protection than a spreadsheet.
In the next 15 minutes, we'll show you exactly where your business is losing money to fraud, policy breaches, and admin drag — and exactly how SpendGenie stops it. No slide deck. No sales pitch. Just the protection you've been missing.
15-minute demoNo credit cardSOC 2 · GDPR · EU-hostedSave £18k+ in year one